UVACollab HelpUVACollab DocumentationSite Tools SyllabusHow do I create a syllabus item from an existing file?

How do I create a syllabus item from an existing file?

Accessing the Syllabus tool

Accessing the Syllabus tool

To access the Syllabus tool, select the Syllabus link in the tool menu.

Creating the syllabus item

Creating the syllabus item

To begin creating the new syllabus item where the existing file content will be placed, select the Add tab in the menu bar near the top of the screen.  

Entering the contents of the existing file into the syllabus item

Entering the contents of the existing file into the syllabus item

Copy the text or other content in the file, then select one of the three paste buttons in the Editor to paste the file contents into the Content window:

  1. The Paste button
  2. The Paste as plain text button
  3. The Paste from Word button

Option 1: Use the Paste button to paste the file contents.

Option 1: Use the Paste button to paste the file contents.

To paste the file contents into the Content window using the standard paste function (which attempts to preserve the original formatting of the contents), select the Paste button.

After selecting the Paste button, some web browsers may open a secondary window and require the contents be pasted into this window first for security reasons; if this occurs, simply paste the content into the secondary window and select the OK button.

Option 2: Use the Paste as plain text button to paste the file contents.

Option 2: Use the Paste as plain text button to paste the file contents.

To paste the file contents into the Content window as plain text (which may remove the original formatting of the contents), select the Paste as plain text button.

After selecting the Paste as plain text button, some web browsers may open a secondary window and require the contents be pasted into this window first for security reasons; if this occurs, simply paste the content into the secondary window and select the OK button.

Option 3: Use the Paste from Word button to paste the file contents

Option 3: Use the Paste from Word button to paste the file contents

To paste the file contents into the Content window from Microsoft Word, select the Paste from Word button.

After selecting the Paste from Word button, some web browsers may open a secondary window and require the contents be pasted into this window first for security reasons; if this occurs, simply paste the content into the secondary window and select the OK button.

Editing the contents and selecting the viewing and availability options  

Editing the contents and selecting the viewing and availability options  

After pasting the file contents into the Content field, make any desired adjustments using the Editor, then select the remaining syllabus item settings.

Note: after entering text or other content into the editor in UVACollab, we recommend using the Accessibility Checker to confirm that the content is fully accessible to all site participants. See How do I check my content for accessibility? for more information on the Accessibility Checker and instructions for checking content.

Select the viewing options

Select the viewing options

Select the desired viewing setting. By default, the content and attachments associated with most syllabus items are restricted to site participants only. Selecting the World Readable button will make the syllabus item's content and attachments visible to anyone via the Class Details page in the Student Information System (SIS). Selecting the UVa Only button will make the syllabus item's content visible to anyone via the Class Details page, but any attachments will not be accessible from SIS.

Select the calendar options

Select the calendar options

To display and allow access to the syllabus item and the file attachment during a selected period of time, enter dates into the Start Date and End Date fields, or select the Calendar icons to the right of each field.

Select the notification options

Select the notification options

By default, students are not notified each time a syllabus item is created or edited.

To send a lower priority notification, select Low from the Email Notification dropdown menu. Note that this notification will not be sent to students who have opted out of low priority notifications.

To send a higher priority notification, select High from the Email Notification dropdown menu. This notification will be sent to all students.

Posting the syllabus item

Posting the syllabus item

To post the syllabus item, select Add and Publish. To save the syllabus item without posting it, select Save Draft.

Viewing the syllabus item

Viewing the syllabus item

Users accessing the Syllabus tool will see the syllabus item and its contents.