UVACollab HelpUVACollab DocumentationSite Tools ResourcesHow do I hide Resources files and folders?

How do I hide Resources files and folders?

Hiding files and folders in Resources prevents site participants such as students and members from accessing content via the Resources tool.  With advanced options for hiding folders, you can restrict access so students and members can only access files via links you provide.  Here are the methods of hiding and some possible uses for them:

Basic: Select folders and files with check boxes and hide them.  This also prevents student/member access to folder contents.

Advanced:  Hide a specific folder or file by editing its details.

For more information about specifying file and folder availability, see:

Go to Resources.

Select the Resources tool from the Tool Menu of your site.

Basic: Selectively hide multiple folders or files.

On the main Resources page, you can check boxes to select items to hide.

Video Guide

Step-by-Step Instructions

Select item(s) to hide.

  1. Check the box(es) next to the item(s) you would like to hide.
  2. Select the Hide button at the top of the Resources list.

Select Hide to confirm.

A confirmation page listing item(s) to hide will display.  Select Hide to make the file(s) and/or folder(s) inaccessible to site participants who do not have appropriate permissions to view them.

Note: If you hide a folder, all of the files within the folder are automatically hidden.

Selected items are hidden.

You will be returned to the main Resources page with the selected items hidden.  For site participants with appropriate permissions, such as instructors and site administrators, hidden files and folders display with their names in gray.

Note: If you hide a folder, all of the files within the folder are automatically hidden, and they will display grayed out like the folder that contains them.

Advanced: Hide a specific file or folder.

You can edit details on an existing file or folder for additional hiding options.

Select Actions, then Edit Details.

  1. To the right of the Resources file or folder you would like to hide, select the Actions menu.
  2. Select Edit Details.

Note: On mobile devices or small screens, the Actions menu displays as a down arrow icon.

Hide a folder and prevent student/member access to its contents.

Hide a folder and its contents so that only those with administrative privileges in the site can access it.

Select the radio button to Hide this folder and its contents.

At the bottom of the page, click Update.

Hide a file.

Select the radio button to Hide this item.

At the bottom of the page, select Update.

Hide a folder but allow student/member access to its contents via links.

You can hide a folder, but allow access to specific files in it to which you provide links.  For example, you can use this option to hide folders that contain images you embed in a quiz.  You can also hide folders containing items linked to Lessons pages so site participants cannot access these items before they view the corresponding page.

If students or site members attempt to access the hidden folder by typing the folder's location in their internet browser's address bar, they will receive a permission error.  Similarly, if subfolders are contained within the hidden folder, site participants cannot access any of these subfolders by typing a subfolder's location in their internet browser's address bar.

Video Guide

Step-by-Step Instructions

Select the radio button to Hide this folder but allow access to its contents
At the bottom of the page, select Update.

Selected item is hidden.

Example of Resources tool with hidden folders and files

You will be returned to the main Resources page with the selected item hidden.  For site participants with appropriate permissions, such as instructors and site administrators, hidden files and folders display with their names in gray.