UVACollab HelpUVACollab DocumentationSite Tools Tests & QuizzesHow do I share or revoke access to a question pool?

How do I share or revoke access to a question pool?

By default, only you will be able to access the question pools you create, but you can share your question pools with other instructors or site administrators.

You can only share a question pool with a user who has permission to create assessments, and you must share the question pool from a site for which both you and the other user have such a role; it does not have to be the site where you created the pool.

Once someone shares a question pool with you, you can access the pool from any site in which you have the ability to create assessments, unless the owner of the pool revokes access.

Pool owners will see the names of everyone with whom they have shared the pool on the Share Pool screen in all of their own sites. If someone with whom a pool has been shared is not a member of the site the pool owner is viewing, that person will be listed under Site Members with Access with the role of anonymous_access.

Removing a user from a site does not remove access to any question pools you've shared with him or her; you must revoke access using the instructions below.

Go to Tests & Quizzes.

Select the Tests & Quizzes tool from the Tool Menu of your site.

Select the Question Pools tab.

Select Share.

Under the name of the pool to share with someone, click Share.

Grant access.

  1. Site participants with whom you can share the question pool are listed under Site Members without access to [Pool Name], where [Pool Name] is the name of your question pool.  In the Grant Access column for the individual(s) with whom to share the pool, select the corresponding check box(es).
  2. At the bottom of the page, select Update.

Anyone with whom you share the pool is an author.

The other participant is an author.

Your question pool will now be available in the Question Pools list belonging to each person with whom you shared it and they have full editing privileges in the question pool.  However, they cannot delete your pool or share it with anyone else.

For someone who has been granted access to a pool:

  1. The shared pool and the questions in it can be edited by clicking on its name.
  2. The Owner column displays the pool owner's name.  The pool owner can revoke access to their pool at any time (see below for how to revoke access).
  3. The person who has been granted access to the pool can Copy the whole pool or some of its questions to another pool, or remove the shared pool from their own Question Pools list by selecting Remove me.

Tip: If you want to share a question pool but are afraid of the sharing recipient modifying or deleting your questions, copy the question pool first and share the new copy of the pool.

Revoke access to a question pool.

The owner of a shared question pool can remove other people from it at any time.

Select Share.

Under the name of the pool from which to remove someone, click Share.

  1. Site participants with whom the question pool is shared are listed under Site Members with access to [Pool Name], where [Pool Name] is the name of your question pool.  In the Revoke access column for the individual(s) with whom to stop sharing the pool, select the corresponding check box(es).
  2. At the bottom of the page, select Update.

Note: If you are accessing the question pool via Tests & Quizzes in a different site from the one in which you originally shared the pool, the individual with whom the pool is shared may have a role other than Instructor, Secondary Instructor, Teaching Assistant, Owner or Administrator.   If someone with whom a pool has been shared is not a member of the site you are viewing, that person will be listed under Site Members with Access with the role of anonymous_access.