UVACollab HelpUVACollab DocumentationSite Tools RosterWhat viewing formats are available for the roster?

What viewing formats are available for the roster?

Note: Due to privacy restrictions, information contained in the Roster tool is restricted to site participants in the Instructor, Secondary Instructor, Teaching Assistant, Owner, or Administrator roles. (Access to official photos is further restricted to participants listed in SIS as instructors, secondary instructors, or teaching assistants for rosters containing those photos.)

Participants in the Student, Member, or Observer roles have no access to any of this information. By default, the tool is hidden in sites created using the site templates, meaning that students will not see the tool in the tool menu. Even if the tool is unhidden, students, members, or observers will see a blank page after clicking on the link.

Video Guide

Step-by-Step Instructions

Accessing the Roster tool

Accessing the Roster tool

To access the Roster tool, click the Roster link in the tool menu.

Accessing the viewing formats

Accessing the viewing formats

By default, the roster will appear in the Card View viewing format. To access another format, click the tab in the menu bar near the top of the page.

Viewing the roster in Card View

The Card View format displays the roster in a notecard-style format, with a card for each site participant.

Viewing the roster in Spreadsheet View

To view the roster in the Spreadsheet View format, click the Spreadsheet View tab in the menu bar near the top of the page. This format displays the roster in a spreadsheet-style format, with a line for each site participant.

By default, participant photos are included in the view, but they may be hidden to generate a condensed list similar to that found in previous versions of the Roster tool. To hide the photos, click the Hide Photos checkbox.

Viewing the roster in Photo Grid View

To view the roster in the Photo Grid View format, click the Photo Grid View tab in the menu bar near the top of the page. This format displays the roster as a grid of individual entries containing enlarged photos of the site participants, to aid instructors in visually identifying their students.

By default, participant names are included in the view, but they may be hidden and unhidden to allow instructors to test their knowledge of the names of their students. To hide the names, click the Hide Names checkbox.