UVACollab HelpUVACollab DocumentationSite Tools ResourcesHow do I create a group folder in Resources?

How do I create a group folder in Resources?

Instructors and site administrators can create folders in Resources that are only displayed to students or members assigned to specific group(s).  The option to display a folder to specific group(s) is available during the process of creating a new folder and editing the details of an existing folder.

To select group(s) who should have access to the folder you are creating or editing, the group(s) must exist within your site. In course sites, each course roster section behaves like a group.  For steps to create your own ad hoc groups, see How do I create groups?

For steps to create group folders, see below:

Note: Within course sites, students can upload files and edit and delete their own uploaded files within group folders.

Create a new group folder.

Go to Resources.

Select the Resources tool from the Tool Menu of your site.

Select Actions, then Create Folders.

  1. To the right of the Resources folder where you would like to place the new folder(s), select the Actions menu.
  2. Select Create Folders.

Note: On mobile devices or small screens, the Actions menu displays as a down arrow icon.

Enter a Folder Name and add details.

  1. Enter a Folder Name in the text box.
  2. Select Add details for this item.

Limit access to selected groups, then select the group(s).

  1. Under Availability and Access, select Display this folder and its contents to selected groups only.
  2. Check the box(es) next to the group(s) to whom you would like to make the folder available.

Create Folders.

At the bottom of the page, select Create Folders Now.

View group folder.

On the main page of Resources, under the Access column to the right of the folder, Select group(s) indicates that the folder will only be displayed to members of the selected group(s).

Note:

  • On mobile devices or small screens, the Access column does not display.
  • Instructors and other participants with administrative privileges can access all group folders.

Set group access on an existing folder.

Go to Resources.

Select the Resources tool from the Tool Menu of your site.

Select Actions, then Edit Details.

  1. To the right of the Resources folder that you would like to make a group folder, select the Actions menu.
  2. Select Edit Details.

Note: On mobile devices or small screens, the Actions menu displays as a down arrow icon.

Limit access to selected groups, then select the group(s).

  1. Under Availability and Access, select Display this folder and its contents to selected groups only.
  2. Check the box(es) next to the group(s) to whom you would like to make the folder available.

Update to save changes.

At the bottom of the page, select Update.

View group folder.

On the main page of Resources, under the Access column to the right of the folder, Select group(s) indicates that the folder will only be displayed to members of the selected group(s).

Note:

  • On mobile devices or small screens, the Access column does not display.
  • Instructors and other participants with administrative privileges can access all group folders.