UVACollab HelpUVACollab DocumentationSite Tools ResourcesHow do I add and display more information about a file or folder in Resources or File Drop?

How do I add and display more information about a file or folder in Resources or File Drop?

Users with appropriate permissions can add a Description to a file or folder in Resources or File Drop.  Site participants can view this description by clicking on the blue i icon (Item description) located to the right of the item.

You can also add the Copyright Status and a Copyright Alert to a file.  If selected, the Copyright Alert pops up when participants click on the file to access it.  They must Agree to the terms of the copyright restriction to view the file.

Tip: Some instructors use file descriptions to add comments in response to student submissions in File Drop.

Go to Resources.

Select the Resources tool from the Tool Menu of your site.

Select Actions, then Edit Details.

  1. To the right of the Resources file or folder where you would like to add information, select the Actions menu.
  2. Select Edit Details.

Note: On mobile devices or small screens, the Actions menu displays as a down arrow icon.

Add the desired information.

Add a Description to a file or folder.

On the Edit Details screen, enter (or paste) a description of the file or folder in the Description box.

Tip: Some instructors use file descriptions to add comments in response to student submissions in File Drop.

You can indicate the Copyright Status of a file in Resources and add a Copyright Alert to it.  If selected, the Copyright Alert pops up when participants click on the file to access it.  They must Agree to the terms of the copyright restriction to view the file.

Select the appropriate Copyright Status from the corresponding drop-down menu.

Note: If you are not sure which Copyright status to select, you can find helpful information in the UVA Library's Copyright Resources website (opens in new window).

To make the copyright status warning display when site participants download the file, check the box to Display copyright alert and require acknowledgement when accessed by others.

At the bottom of the page, click Update.

View Item description.

The description is available to site participants by clicking on the letter i icon (Item description).

When a Copyright Alert has been added, a Copyright symbol will display to the right of the file's name in Resources or File Drop.

Attempt to access the file.

When you click on the name of the file to download or open it, a Copyright Restriction Download Warning will open in a new internet browser tab or window (depending on your browser settings).

Review and agree to Download Warning.

Read the Copyright restriction, then select I Agree to access the file.

If you do not agree to abide by the Copyright restriction, click Cancel to exit without downloading the file.