UVACollab HelpRecent Updates

Recent Updates

  • Updated on: Jan 11, 2022

    What is a joinable site?

    When sites are created in UVaCollab, the owner creating the site has the option to make the site joinable on the Set Site Access screen during site creation or on the Site Info > Manage Access screen in an existing site.  Anyone with a UVaCollab account can add themselves to a joinable site.

    Site owners or administrators must make the decision whether or not to make the site joinable and choose a role for those who join.

    INSTRUCTORS: In most cases, instructors should NOT configure a course site to be joinable. Doing so does not enroll a student in your course and is not the sanctioned method for making course sites available to students. Instead, an official class roster from SIS should be added to the site to give officially enrolled students access to it. Refer to How to create a course site: Select one or more rosters to add to your site for adding a roster during site creation, or How do I add a class roster? to add a roster to an existing site.

    Teaching Assistants who are not on the SIS class roster and guest lecturers may be manually added to a course site using the steps in How do I manually add people to my site?

    For information about joining sites, see How do I join a site?

  • Updated on: Jan 11, 2022

    What is a joinable site?

    Manual For Students
  • Updated on: Jan 07, 2022

    How do I export the roster?

    Note: Due to privacy restrictions, information contained in the Roster tool is restricted to site participants in the Instructor, Secondary Instructor, Teaching Assistant, Owner, or Administrator roles. (Access to official photos is further restricted to participants listed in SIS as instructors, secondary instructors, or teaching assistants for rosters containing those photos.)

    Participants in the Student, Member, or Observer roles have no access to any of this information. By default, the tool is hidden in sites created using the site templates, meaning that students will not see the tool in the tool menu. Even if the tool is unhidden, students, members, or observers will see a blank page after clicking on the link.

    Manual Site Tools
  • Updated on: Jan 07, 2022

    How do I print the roster?

    Note: Due to privacy restrictions, information contained in the Roster tool is restricted to site participants in the Instructor, Secondary Instructor, Teaching Assistant, Owner, or Administrator roles. (Access to official photos is further restricted to participants listed in SIS as instructors, secondary instructors, or teaching assistants for rosters containing those photos.)

    Participants in the Student, Member, or Observer roles have no access to any of this information. By default, the tool is hidden in sites created using the site templates, meaning that students will not see the tool in the tool menu. Even if the tool is unhidden, students, members, or observers will see a blank page after clicking on the link.

    Manual Site Tools
  • Note: Due to privacy restrictions, information contained in the Roster tool is restricted to site participants in the Instructor, Secondary Instructor, Teaching Assistant, Owner, or Administrator roles. (Access to official photos is further restricted to participants listed in SIS as instructors, secondary instructors, or teaching assistants for rosters containing those photos.)

    Participants in the Student, Member, or Observer roles have no access to any of this information. By default, the tool is hidden in sites created using the site templates, meaning that students will not see the tool in the tool menu. Even if the tool is unhidden, students, members, or observers will see a blank page after clicking on the link.

    Manual Site Tools
  • Note: Due to privacy restrictions, information contained in the Roster tool is restricted to site participants in the Instructor, Secondary Instructor, Teaching Assistant, Owner, or Administrator roles. (Access to official photos is further restricted to participants listed in SIS as instructors, secondary instructors, or teaching assistants for rosters containing those photos.)

    Participants in the Student, Member, or Observer roles have no access to any of this information. By default, the tool is hidden in sites created using the site templates, meaning that students will not see the tool in the tool menu. Even if the tool is unhidden, students, members, or observers will see a blank page after clicking on the link.

    Manual Site Tools
  • Note: Due to privacy restrictions, information contained in the Roster tool is restricted to site participants in the Instructor, Secondary Instructor, Teaching Assistant, Owner, or Administrator roles. (Access to official photos is further restricted to participants listed in SIS as instructors, secondary instructors, or teaching assistants for rosters containing those photos.)

    Participants in the Student, Member, or Observer roles have no access to any of this information. By default, the tool is hidden in sites created using the site templates, meaning that students will not see the tool in the tool menu. Even if the tool is unhidden, students, members, or observers will see a blank page after clicking on the link.

    Manual Site Tools
  • Updated on: Jan 07, 2022

    How do I search the roster?

    Note: Due to privacy restrictions, information contained in the Roster tool is restricted to site participants in the Instructor, Secondary Instructor, Teaching Assistant, Owner, or Administrator roles. (Access to official photos is further restricted to participants listed in SIS as instructors, secondary instructors, or teaching assistants for rosters containing those photos.)

    Participants in the Student, Member, or Observer roles have no access to any of this information. By default, the tool is hidden in sites created using the site templates, meaning that students will not see the tool in the tool menu. Even if the tool is unhidden, students, members, or observers will see a blank page after clicking on the link.

    Manual Site Tools
  • Updated on: Jan 07, 2022

    What is the Roster tool?

    The Roster tool displays a comprehensive list of site participants, including their names, user IDs, email addresses, and roles within the site.

    The roster may be viewed in a number of different formats:

    • Card View: This view displays the roster in a notecard-style format, with a card for each site participant.
    • Spreadsheet View: This view displays the roster in a spreadsheet-style format, with a line for each site participant. By default, participant photos are included in the view, but they may be hidden to generate a condensed list similar to that found in previous versions of the Roster tool.
    • Photo Grid View: This view displays the roster as a grid of individual entries containing enlarged photos of the site participants, to aid instructors in visually identifying their students.

    The roster is searchable by name or user ID; if the site contains multiple course rosters or groups, it can be sorted to display the members of a particular roster or group.

    If the site contains course rosters, instructors, secondary instructors, or teaching assistants associated with the rosters in the Student Information System (SIS) will be able to view the official photos of their roster members.

    Note: Due to privacy restrictions, information contained in the Roster tool is restricted to site participants in the Instructor, Secondary Instructor, Teaching Assistant, Owner, or Administrator roles. (Access to official photos is further restricted to participants listed in SIS as instructors, secondary instructors, or teaching assistants for rosters containing those photos.)

    Participants in the Student, Member, or Observer roles have no access to any of this information. By default, the tool is hidden in sites created using the site templates, meaning that students will not see the tool in the tool menu. Even if the tool is unhidden, students, members, or observers will see a blank page after clicking on the link.

    Manual Site Tools
  • Note: Due to privacy restrictions, information contained in the Roster tool is restricted to site participants in the Instructor, Secondary Instructor, Teaching Assistant, Owner, or Administrator roles. (Access to official photos is further restricted to participants listed in SIS as instructors, secondary instructors, or teaching assistants for rosters containing those photos.)

    Participants in the Student, Member, or Observer roles have no access to any of this information. By default, the tool is hidden in sites created using the site templates, meaning that students will not see the tool in the tool menu. Even if the tool is unhidden, students, members, or observers will see a blank page after clicking on the link.

    Manual Site Tools