UVACollab HelpUVACollab DocumentationSite Tools RosterHow do I email individual participants through the roster?

How do I email individual participants through the roster?

Note: Due to privacy restrictions, information contained in the Roster tool is restricted to site participants in the Instructor, Secondary Instructor, Teaching Assistant, Owner, or Administrator roles. (Access to official photos is further restricted to participants listed in SIS as instructors, secondary instructors, or teaching assistants for rosters containing those photos.)

Participants in the Student, Member, or Observer roles have no access to any of this information. By default, the tool is hidden in sites created using the site templates, meaning that students will not see the tool in the tool menu. Even if the tool is unhidden, students, members, or observers will see a blank page after clicking on the link.

Accessing the Roster tool

Accessing the Roster tool

To access the Roster tool, click the Roster link in the tool menu.

Emailing participants

By default, the roster will appear in the Card View viewing format. This is a notecard-style list that includes a card for each participant containing their photo, name, user ID, role, email address, and group memberships (if any). However, the Spreadsheet View format also includes links to email participants.  

To email individual participants in Card View, locate the desired recipient and click the Email link at the bottom of their card; an email will automatically open in the computer's default mail program.

Email participants in Spreadsheet View

To email individual participants in Spreadsheet View, locate the desired recipient and click the Email link to the right of their name; an email will automatically open in the computer's default mail program.