What is the Roster tool?

The Roster tool displays a comprehensive list of site participants, including their names, user IDs, email addresses, and roles within the site.

The roster may be viewed in a number of different formats:

  • Card View: This view displays the roster in a notecard-style format, with a card for each site participant.
  • Spreadsheet View: This view displays the roster in a spreadsheet-style format, with a line for each site participant. By default, participant photos are included in the view, but they may be hidden to generate a condensed list similar to that found in previous versions of the Roster tool.
  • Photo Grid View: This view displays the roster as a grid of individual entries containing enlarged photos of the site participants, to aid instructors in visually identifying their students.

The roster is searchable by name or user ID; if the site contains multiple course rosters or groups, it can be sorted to display the members of a particular roster or group.

If the site contains course rosters, instructors, secondary instructors, or teaching assistants associated with the rosters in the Student Information System (SIS) will be able to view the official photos of their roster members.

Note: Due to privacy restrictions, information contained in the Roster tool is restricted to site participants in the Instructor, Secondary Instructor, Teaching Assistant, Owner, or Administrator roles. (Access to official photos is further restricted to participants listed in SIS as instructors, secondary instructors, or teaching assistants for rosters containing those photos.)

Participants in the Student, Member, or Observer roles have no access to any of this information. By default, the tool is hidden in sites created using the site templates, meaning that students will not see the tool in the tool menu. Even if the tool is unhidden, students, members, or observers will see a blank page after clicking on the link.

Accessing the Roster tool

Accessing the Roster tool

To access the Roster tool, click the Roster link in the tool menu.