UVACollab HelpUVACollab DocumentationGetting Started Waitlisted StudentsHow do I add all of my waitlisted students to my course site?

How do I add all of my waitlisted students to my course site?

By adding waitlist rosters, instructors may add all waitlisted students to their course sites automatically. Waitlist rosters may be added to course sites during the site creation process, or after a site has been created.

When waitlists expire at the end of the add/drop period, any waitlisted students added to course sites via waitlist rosters who are still on the waitlist (i.e., waitlisted students who have not fully enrolled in the course) will be removed from those course sites.

Adding waitlist rosters during site creation

Adding waitlist rosters during site creation

During the course site creation process, available rosters will be listed on the Course/Section Information screen. If a course is full and there are students on the waitlist, the waitlist will be listed directly below the main roster.

To add the waitlist to the course site during the site creation process:

  1. Click Select Group of Sections to select the main roster and waitlist roster together, OR select the checkbox to the left of the main roster and then select the checkbox of the corresponding waitlist roster. Note that a waitlist roster cannot be added to a course site during the site creation process without adding the main roster as well.
  2. Click Create site from template or Continue to continue the site creation process.

Adding waitlist rosters to an existing course site (together with the main roster)

Adding waitlist rosters to an existing course site (together with the main roster)

To add a main roster and a waitlist roster to an existing site simultaneously:

  1. Access the site, and click Site Info;
  2. Click Edit Class Roster(s).

Add rosters

Add rosters

The system will display a list of rosters currently included in the site. Click Add Roster(s) to add additional rosters.

Select rosters

Select rosters

The system will display a list of available rosters. To add the main roster and the waitlist roster simultaneously:

  1. Click Select Group of Sections to select the main roster and waitlist roster together, OR select the checkbox to the left of the main roster and then select the checkbox of the corresponding waitlist roster. Note that a waitlist roster cannot be added to a course site during this process without adding the main roster as well.
  2. Click Continue to continue the process.

Note that waitlist rosters will be available to be added only if there are students on the waiting list for the course in SIS.

Confirm changes

Confirm changes

The system will display a list of previously added and newly added rosters. Click Add Class(es) to confirm the changes and add the rosters.

Adding waitlist rosters to an existing course site (when the main roster has already been added)

Adding waitlist rosters to an existing course site (when the main roster has already been added)

To add a waitlist roster to an existing site that already includes a main roster:

  1. Access the site, and click Site Info;
  2. Click Edit Class Roster(s).

Add rosters

Add rosters

The system will display a list of rosters currently included in the site. Click Add Roster(s) to add additional rosters.

Select rosters

Select rosters

The system will display a list of available rosters. If there are students on the waiting list for a roster already included in the site, then a waitlist roster will be listed individually.

To add waitlist rosters:

  1. Select Waiting List;
  2. Scroll to the bottom of the screen and click Continue.

Note that waitlist rosters will be available to be added only if there are students on the waiting list for the course in SIS.

Confirm changes

Confirm changes

The system will display a list of previously added and newly added rosters. Click Add Class(es) to confirm the changes and add the rosters.