UVACollab HelpUVACollab DocumentationGetting Started Waitlisted StudentsHow do I add all of my waitlisted students to my course site?

How do I add all of my waitlisted students to my course site?

By adding waitlist rosters, instructors may add all waitlisted students to their course sites automatically. Waitlist rosters may be added to course sites during the site creation process, or after a site has been created.

When waitlists expire at the end of the add/drop period, any waitlisted students added to course sites via waitlist rosters who are still on the waitlist (i.e., waitlisted students who have not fully enrolled in the course) will be removed from those course sites.

Add waitlist rosters during site creation.

During the course site creation process, available rosters will be listed on the Course/Section Information screen. If a course is full and there are students on the waitlist, the waitlist will be listed directly below the main roster.

To add the waitlist to the course site during the site creation process:

  1. Click Select Group of Sections to select the main roster and waitlist roster together, OR select the checkbox to the left of the main roster and then select the checkbox of the corresponding waitlist roster. Note that a waitlist roster cannot be added to a course site during the site creation process without adding the main roster as well.
  2. Click Create site from template or Continue to continue the site creation process.

Add a main roster and its waitlist to an existing site.

You may add a main roster and a waitlist roster to an existing course site simultaneously.

Go to Site Settings.

Select Site Settings from the Tool Menu in your site.

Select the Edit Class Roster(s) tab.

Select Add Roster(s).

The system will display a list of rosters currently included in the site. Select Add Roster(s) to add more rosters.

Select rosters.

The system will display a list of available rosters. To add the main roster and the waitlist roster simultaneously:

  1. Click Select Group of Sections to select the main roster and waitlist roster together, OR select the checkbox to the left of the main roster and then select the checkbox of the corresponding waitlist roster. Note that a waitlist roster cannot be added to a course site during this process without adding the main roster as well.
  2. Select Continue.

Note that waitlist rosters will be available to be added only if there are students on the waiting list for the course in SIS.

Confirm changes.

The system will display a list of previously added and newly added rosters. Select Add Class(es) to confirm the changes and add the rosters.

Add a waitlist roster to a site that has a main roster.

You may add a waitlist roster to an existing course site that already includes a main roster.

Go to Site Settings.

Select Site Settings from the Tool Menu in your site.

Select the Edit Class Roster(s) tab.

Select Add Roster(s).

The system will display a list of rosters currently included in the site. Select Add Roster(s) to add more rosters.

Select roster(s).

The system will display a list of available rosters. If there are students on the waiting list for a roster already included in the site, then a waitlist roster will be listed individually.

To add a waitlist roster:

  1. Select the Waiting List section.
  2. Scroll to the bottom of the screen and select Continue.

Note that waitlist rosters will be available to be added only if there are students on the waiting list for the course in SIS.

Confirm changes.

The system will display a list of previously added and newly added rosters. Select Add Class(es) to confirm the changes and add the roster(s).