Transitioning to Online Teaching with UVACollab: A Brief Checklist
Beginning Thursday, March 19, the University is transitioning all courses to online formats. This brief checklist offers some basic suggestions and recommendations as you consider the best ways to modify your courses. Links to illustrated, step-by-step instructions are provided for each option.
- Create course sites, if necessary.
- Add key tools to existing course sites, if necessary.
- Use Announcements or Site Email to communicate with your students.
- Use Online Meetings to create and join virtual meetings with Zoom.
- Upload files to Resources and Media Gallery (Kaltura).
- Use Discussions to create options for text-based conversations.
- Use Assignments to collect and evaluate papers or other work.
- Use Tests & Quizzes to deliver and score quizzes or exams.
- Use Gradebook or Gradebook Classic to calculate course grades.
- Have questions? We're here to help.
Create course sites, if necessary.
If you haven't created course sites associated with your courses, you can use the Site Builder tool to create them quickly and easily. We recommend selecting the From Template option and the Basic Course template, which will automatically add a suite of helpful tools to your site—including the Online Meetings tool, with which you can create and join virtual meetings for your course in Zoom.
Add key tools to existing course sites, if necessary.
You can also add tools to sites you've already created. Depending on your needs, you may want to add one or more tools for communication, collaboration, assessment, and evaluation.
- Communication: Announcements; Site Email
- Collaboration: Online Meetings; Discussions
- Assessment: Assignments; Tests & Quizzes
- Evaluation: Gradebook; Gradebook Classic
Use Announcements or Site Email to communicate with your students.
Announcements and Site Email allow you to share important information and updates with your students. Announcements posts recent messages on the overview page of your site, and can also deliver messages as email notifications. Site Email provides a single email address that contacts everyone in your site.
When sending an announcement, select the Email Notification option to post the announcement in your site and also email it to your students.
To avoid message rejections when sending an email to a site email address, make sure Outlook is installed on your computer (opens in new window) and/or mobile device (opens in new window) and is configured for your UVA email account. Alternatively, use the Outlook Web App (OWA) (opens in new window) to send messages to your site email address.
Use Online Meetings to create and join virtual meetings with Zoom.
Online Meetings connects your site to the Zoom web conferencing platform, where you can create and join virtual meetings for lectures, discussions, office hours, and more. Recording, screensharing, chatting, polling, breakout rooms, and other features are available.
Upload files to Resources or Media Gallery.
The type and size of the files you want to upload to UVACollab will often determine how and where to upload them. For example, video files, such as lecture recordings or video clips, should be uploaded to your site's Media Gallery; text-based files, such as PDFs and Word documents, are typically uploaded to Resources in your site.
Use Resources to upload text-based files
- How do I upload files to Resources and File Drop?
- What are the quotas and upload limits in Resources?
- How do I upload/download large files to Resources using WebDAV?
Use Media Gallery to upload videos
There is no file size upload limit in Media Gallery, but be aware that when uploading very large files, your network connection may timeout before the upload completes.
Use Discussions to create options for text-based conversations.
Use Assignments to collect and evaluate papers or other work.
Use Tests & Quizzes to deliver and score quizzes or exams.
Tests & Quizzes offers a wide variety of question types, including multiple choice, matching, true/false, short answer/essay, and file upload. Quizzes or exams can be configured to be available during a particular time period, and can also include time limits that begin when the student starts working and submit when the designated time has expired.
Use Gradebook or Gradebook Classic to calculate course grades.
UVACollab includes two gradebook tools: Gradebook, which displays entered grades using a spreadsheet layout, and Gradebook Classic, which displays entered grades using an itemized layout. Both options include the ability to separate items into categories, to apply weights to calculate items as a particular percentage of the course grade, and to export course grades to SIS.
Updating your gradebook with the latest items and grades is an important way to prepare for the unexpected. If you become sick and are unable to continue teaching, your colleagues will need this information as they assist you in completing your courses.
Have questions? We're here to help.
UVACollab Support and other teams and individuals throughout the University are here to support you during this time. Contact UVACollab Support for assistance with any of the tools or features available in UVACollab. The Teaching Continuity website also includes contact information for support staff for most schools and related organizations.
General information and updates on the University's response to COVID-19 are available on the Novel Coronavirus page.